Keeping your business risk information up to date is essential to ensure your insurance cover remains adequate, your premium remains competitive, and your insurer fully understands and accepts your risk.

At DPI, we provide bespoke advice and service when arranging your insurance. If there’s anything you don’t understand or need help with, please don’t hesitate to contact us – we’re here to support you.

Below is a summary of the key areas we typically review at renewal for a Fleet Insurance policy and why they are important:

1. Vehicle Schedule

We need an up-to-date list of all vehicles to be insured, including registration numbers, vehicle types, values, overnight postcodes and usage (e.g., private, commercial, carriage of goods). Any newly acquired or disposed vehicles, changes in use, or updates to vehicle values should be reported to ensure accurate cover.

2. Drivers and Driving Restrictions

We’ll review your current driving arrangements – whether you operate an Any Driver policy or restrict to Named Drivers or Drivers Over a Certain Age.
It’s important to disclose:

• Any new or additional drivers
• Changes in licence status
• Convictions or medical conditions
• Age of the youngest driver

Accurate driver information helps insurers assess risk and apply appropriate terms.

3. Claims Experience

A claims experience report (typically over the last 3–5 years) is essential for renewal and may be required from your current insurer.
We’ll assess:

• The frequency and severity of claims
• Common causes of incidents
• Any measures you’ve taken to reduce risk (e.g., telematics, driver training)

A proactive approach to claims reduction can positively influence premium and terms.

4. Vehicle Security and Tracking

High-value or specialist vehicles may require specific security measures such as immobilisers, trackers, or secure overnight parking. Let us know if any new security features have been added or if vehicle storage arrangements have changed.

5.Driving and Risk Management Policies

Many insurers now consider what policies are in place to help manage road risk, such as:

• Driver handbooks or road safety policies
• Driver onboarding or vetting processes
• Telematics or dashcam usage
• Regular licence checks

Demonstrating good fleet management practices can help improve renewal outcomes and reduce claims.

6. Regulatory and Legal Compliance

Your policy may include conditions relating to fleet maintenance, driver eligibility, and compliance with transport regulations. It’s essential that all vehicles are maintained in roadworthy condition and that driver licences are valid and up to date.

7. Insurance General Acceptance – Adverse Financial History, Health & Safety Breaches and Criminal History

Commercial insurance is subject to an ongoing fair presentation of risk and insurance contracts are subject to certain standard general acceptance criteria. It is the ongoing responsibility of the policyholder to ensure any adverse financial history, health & safety breaches and criminal history are disclosed as these are considered material facts that directly impact the insurer’s ability to accurately assess risk. Non-disclosure or misrepresentation of such information can lead to serious consequences, including the voiding of the policy, rejection of claims and legal action. Full disclosure ensures transparency, allows insurers to offer suitable terms and helps maintain the integrity of the insurance contract.

Please Note:
This summary is intended as a general guide and should not be construed as bespoke advice or a personal recommendation. Requirements may vary depending on the size, use, and nature of your fleet.